Enrollment Requirements for K-12 Students

Students enrolling in a public school in Kentucky for the 1st time or transferring to the Danville Schools from another public/private school shall follow these requirements.  All documents shall be provided to the school prior to the beginning of school:

1.       A copy of a legal birth certificate or reliable proof of birth

NOTE: This requirement is documented in KRS 158.032 (Flagging Record of Missing Children) This law stipulates that the person enrolling a child shall provide within Thirty (30) days of enrollment a certified copy of the student’s birth certificate or other reliable proof of the student’s identity and age with an affidavit of the inability to produce a copy of the birth certificate. Failure to provide this information, the person shall be notified in writing that unless they comply within ten (10) days the case shall be referred to the Missing Child Information Center.

DISTRICT REQUIREMENT: Follow above protocol.

2.       Valid Kentucky Certificate of Immunization

NOTE: This requirement is documented in KRS 158.035 which stipulates no child shall be eligible to enroll as a student in any public school without first presenting a immunization certificate from a medical or osteopathic physician licensed in any state Furthermore, KRS 214.034 and 704 KAR 4:020 stipulates all public schools shall require a current immunization certificate for any child enrolled as a regular attendee to be on file within two (2) weeks of the child’s attendance.

DISTRICT REQUIREMENT: Must have valid immunization certificate to enroll.  If the certificate expires while enrolled, a student has two weeks to provide a valid certificate to the school. Failure to comply could result in a child being removed from school and a referral to the Cabinet of Health and Families.

3.       Preventative Health Care Exam

NOTE: This requirement is documented in 704 KAR 4:020. It stipulates that the board of education shall require a preventative health care examination of each student within six (6) months prior to his/her initial admissions to school. A second examination shall be required within one year prior to entry into the sixth grade.

DISTRICT REQUIREMENT: Must provide a Preventative Health Care Exam to enroll.  Failure to comply could result in a referral to the Cabinet of Health and Families.

4.       Vision Exam

NOTE: This requirement is documented in KRS 156.160. It stipulates that a vision examination by an optometrist or ophthalmologist is required.  The exam evidence shall be submitted to the school no later than January 1 of the first year of enrollment.

DISTRICT REQUIREMENT: Follow above protocol. Failure to comply could result in a child being referred to the Cabinet Health and Families.

Dental Screening

NOTE: This requirement is documented in KRS 156.160. It states dental screening or examination shall be reported on the form, Kentucky Dental Screening/Examination Form for School Entry.

5.       Social Security Number and Migration Status

NOTE: The district may request a social security number from all students but based on Plyler v. Doe [457 U.S. 202 (1982)], public schools may not require social security numbers from all students, as this may expose undocumented status. Students without a social security number should be assigned a number generated by the school.

Undocumented children and young adults have the same right to attend public primary and secondary schools, as do U.S. citizens and permanent residents. Like other children, undocumented students are obligated under state law to attend school until they reach a mandated age. 

: Follow above protocol.